Apostilles (Document Authentication)
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An Apostille is a certification provided under the Hague convention of 1961 for authenticating documents for use in foreign countries. An Exemplified certification covers those countries who did not sign the Hague Treaty. The sole function of the Apostille or Exemplified certificate is to certify the authenticity of the signature of the document. In Florida, the Apostille or Exemplified certificate contains the original signature of the State Registrar and the Secretary of State.

  • Complete the application below for the vital record needed. This is the only application for certifications to be processed as Apostille or Exemplified. Please provide as much information as is known to you. Note: It is important that you read the front and back of the application before completing.

DH726A - Apostille Birth Application (English)
DH727A - Apostille Death Application (English)
DH261A
- Apostille Marriage Application (English)
DH260A
- Apostille Dissolution Application (English)
DH1958
- Affidavit to Release Birth Certificate (English)
DH1959
- Affidavit to Release Death Certificate with Cause of Death (English)

  • Include correct payment (calculated from application) by check or money order made out to Vital Statistics;
  • If a Birth certification or Death with Cause of Death, include a copy of a valid current PICTURE ID (Driver's License, State Identification Card, Passport, and/or Military Identification Card);
  • Mail completed & signed application, payment and ID to:

Bureau of Vital Statistics
PO Box 210
Jacksonville, Florida 32231-0042

NOTE: The certification you receive from our Flagler County Notary will not yet be an Apostille or Exemplified. You will need to forward the certificate to the Florida Department of State, clearly stating that it is for certification as Apostille or Exemplified and what country it is for. The fee to the Department of State is $10 per certificate.

The address for mailing to the DOS is:
Department of State
Division of Corporations
Apostille Certification
P.O. Box 6800
Tallahassee, FL 32314-6800
Telephone 850.245.6945

If you require walk-in service or using a courier delivery, the address is:
Department of State
Division of Corporations
Apostille Certification
Clifton Building
2661 Executive Center Circle
Tallahassee, FL 32301


For use in another country, you can have a Florida vital record certification of birth, death, marriage or divorce certified as an Apostille or Exemplified by the Florida Department of State, by following these steps:

Documents that may be certified
The Secretary of State will Certify or Apostille the following documents:

  • Documents notarized or certified as true copies by a Florida Notary Public
  • Birth and Death Certificates bearing the signature of the State Registrar obtained from the Bureau of Vital Statistics in Jacksonville Florida. For their phone number and fee information, please go to the following website: www.doh.state.fl.us/planning_eval/vital_statistics/birth_death.htm
  • Vehicle Titles certified by the Florida Department of Motor Vehicles. For their phone number and fee information, please go to the following website: www.flhsmv.gov
  • Corporation documents bearing the signature of the Secretary of State
  • Documents certified by a Clerk of the Court from a county within Florida

Note: Documents must be submitted with original signatures; copies cannot be certified.

Certification Fees

  • The fee for a notarial or apostille certification by the Secretary of State is $10 per notarized document.
  • Certification of ORIGINAL certified copies of documents obtained from the Clerk of Circuit Court are $20 per document.
  • Certification of ORIGINAL birth/death/marriage records obtained from THE BUREAU OF VITAL STATISTICS in Jacksonville, Florida that are signed by THE STATE REGISTRAR are $10 per document. Please note that records obtained from local health departments are NOT ACCEPTABLE.

Processing Time
The processing time varies dependent upon the volume of work received and the resources available. We advise you to allow at least five (5) working days for processing. Requests are completed in the date order they are received. Expedited services is not available.

Procedure
Please follow these procedures carefully to process your request without delay.

  1. Enclose a cover letter stating the name of the country in which the documents will be used. The country name is needed in order to authenticate the document correctly, whether by Certificate of Notarial Authority or Apostille. Please include a telephone number where you can be reached during normal business hours.
  2. Enclose the required fee. (See "CERTIFICATION FEES" above)
  3. Enclose a self addressed, stamped envelope for return of the documents. If you wish the order to be returned by a courier service, you must enclose a pre-paid air bill with your order. (No collect or cash on delivery (COD) mail or air bills can be sent from this office.)

If you are using U.S. Mail, please use this address:
Department of State
Division of Corporations
Apostille Certification
P.O. Box 6800
Tallahassee, FL 32314-6800

Note: When using oversized envelopes, please ensure the proper postage is affixed. All postage due envelopes are held in the post office for 4 to 6 weeks before being delivered.

If you are using a courier service, please use this address:
Division of Corporations
Clifton Building, Apostille Section
2661 Executive Center Circle
Tallahassee, FL 32301
Phone: 850.245.6945

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